Best Practices for Librarians & Archivists
Technical Reference Guides
The digitization specifications and guidelines below incorporate best practices for digitization and are intended to provide workflow consistency and quality control for digital objects produced across participating CSUJAD institutions. The following 2015 original edition and 2018 updated edition are both valid.
Metadata that is consistent with other collection records improves the integration and discoverability of archival items in CSUJAD. For guidance on developing metadata for items submitted to the CSUJAD see:
The guidelines above have been in effect since October 2018. Although the previous guidelines are no longer applicable, metadata created prior to the current guidelines’ implementation may retain the standards guided by these earlier versions:
This data dictionary briefly defines the scope and characteristics of the data elements used in the CSUJAD as well as rules for usage and application. Project partners can use this reference to ensure consistency as we share metadata from multiple institutions.
For detailed guidance on developing metadata for these data elements, see the CSU Japanese American Digitization Project Metadata Guidelines.